Relianeering is a Swedish company, with business processes and technical systems that cross borders. Relianeering delivers software and services to public businesses (Customers) Gloablly. Relianeering head office is located in Gråbo and Relianeering is subject to European privacy legislation, including the General Data Protection Regulation (GDPR).
All major decisions regarding privacy in Relianeering are made at a corporate level supervised by the Data Protection Officer (DPO).
Whose personal data does Relianeering process?
Relianeering process personal data about job seekers and contact persons or software userstied to our Customers. In addition, Relianeering process personal data about persons representing potential Customers (leads) that approach us via Relianeering Sites or other channels. Our statement in these regards is to be found in the data controller section.
Relianeering also process data on behalf of our Customers of which the Customer controls. Our statement in these regards is to be found in the data processor section.
How does Relianeering process personal data as data controller?
When Relianeering determines the purpose and means of processing your personal data, Relianeering act as data controller. This includes scenarios where Relianeering collects personal data in the context of you being a job seeker, you being a representative for a Customer or Lead or supplier, or when you are a software user.
Why we process your personal data
About Customer contacts and software users
To manage our Customer relations in general and to meet our Customer commitments, Relianeering needs information about you in your role as Customer contact person or user of a service. The purposes of processing this personal data are:
a) Execute sales and contract process to Customers
b) Provide requested offers on products and services to Customers
c) Perform deliveries in accordance with agreements made with you or Customers
d) Offer support to users of our products and services
e) Improve and develop the quality, functionality and user experience of our products and services
f) Detect, mitigate and prevent security threats and perform maintenance and debugging
g) Prevent abuse of our products and services
h) Process orders, invoicing, payments and other financial follow-up
i) Create interest profiles in order to promote relevant products and services
j) Operate user communities to educate and enable interaction between users and Relianeering
The legal ground for processing personal data according to the above listed purposes in letter a) to i) is mainly because Relianeering has a legitimate interest in processing your personal data from a business perspective in a manner that we believe do not conflict with your privacy rights or freedoms. The legal ground for processing personal data according to the purpose listed in letter j) is your consent.
Relianeering process personal data about Leads for marketing purposes. In order to provide targeted and relevant content to potential Customers, Relianeering builds an interest profile based on your movement, choices and actions on Relianeering Sites as well as your response to marketing content per email. The legal grounds for such processing are mainly your consent.
You can read more about how we create such profiles, how you can adjust the profile as well as withdraw your consent in the sections below.
If you are a jobseeker, we process personal data in order to evaluate your potential to become a Relianeering employee. The legal grounds for such processing are your consent.
In order to monitor access to our premises, we process personal data about visitors. The processing is based on our legitimate interest to protect our business secrets, employees, premises and you as a visitor. You will be informed of your rights in this context when you register in our visitor system.
How we collect your personal data
In general, Relianeering collects personal data directly from you or other persons linked to our Customer. These persons may be a manager or colleague. If the Customer you work for purchases Relianeering products or services via a Relianeering agent or distributor, we may collect information about you from the agent or distributor company.
In some cases, we may also collect information about you from other sources. These sources may be third-party data aggregators, Relianeering’s marketing partners, public sources or third-party social networks. Relianeering will be able to combine personal data about you obtained from one source with data obtained from another source. This gives us a complete picture of you, which also gives us the possibility of serving you in a more relevant way with a greater degree of personalization.
Automatic data collection tools
Relianeering uses different digital tracking technologies to collect information about your movements on Relianeering Sites and when interacting with us.
Cookies and pixel tags
Pixel tags are scripts that executes when a user lands on a website or opens an email. The pixel itself is not visible and can only be seen in the HTML of the site or email. It calls an application on a server that will cause a third party cookie to be downloaded to your computer or registers that the email has been opened.
If you would like to know more about cookies and how they work, please visit www.allaboutcookies.org.
Google cookies and technologies
Google Analytics: This cookie allows us to see information on user website activities including, but not limited to page views, source and time spent on a website. The information is depersonalized and is displayed as numbers, meaning it cannot be traced back to individuals. This will help to protect your privacy. Using Google Analytics we can see what content is popular on our websites, and strive to give you more of the things you enjoy reading and watching.
Google Analytics Remarketing: Places cookies on your computer which means that after you leave our website, Google can show you advertisements about Relianeering that you might be interested in, based on your previous behavior on our website. This information is not personally identifiable.
Google AdWords: By using Google AdWords code, we are able to see which pages helped lead to contact form submissions. This allows us to make better use of our paid search budget. This information is not personally identifiable.
Google Adwords Remarketing: Places cookies on your computer which means that after you leave our website Google can show you advertisements about Relianeering that you might be interested in, based on your previous behavior on our website. This information is not personally identifiable.
You can prevent the information generated by the Google cookie about your use of our Sites from being collected and processed by Google in the future by downloading and installing Google Analytics Opt-out Browser Add-on for your current web browser. This Add-on is available at http://tools.google.com/dlpage/gaoptout.
Facebook Remarketing: the Facebook pixel tag places cookies on your computer which can send an alert back to Facebook telling Facebook that you have checked out the website. We then assume that you have an interest for Relianeering and the content on this site. When visiting Facebook, you will then be exposed to information or adds with similar content. Please use your privacy settings on Facebook to limit exposure to marketing of this kind.
What personal data we process
The type of personal data that Relianeering process about you may be:
- Basic contact details such as name, address, telephone number and email.
- Demographic Information such as date of birth, age and gender
- Employment information such as employer, title, position including preferences and interests in professional context
- Feedback, comments or questions about Relianeering or concerning our products and services
- Photos or video of you recorded at our premisesor at places with our installed base of products and services
- Content you have uploaded such as photos and video
- Unique user information such as login ID, username, password and security questions
- Traffic information as provided by your web browser such as browser type, device, language and the address of the website from which you arrived and other traffic information such as IP address
- Clickstream behavior and movement on Relianeering Sites and in our products and services
- Email behavior such as which emails from Relianeering you open when and how
- Other personal data contained in your profile that you have freely given away on third party social networks such as LinkedIn etc.
As data controller, Relianeering does not normally process sensitive personal data about you.
How we share your personal data:
Relianeering may share your personal data with external third parties in the following contexts:
Relianeering user communities
If you make a post, comment or similar on Relianeering user communities or other forums on Relianeering Sites, such information can be read and used by anyone with access to such forums and used for purposes over which neither Relianeering nor you have control. Relianeering is not responsible for any information you submit on such forums or Relianeering Sites. Relianeering will not post any comment, testimonial or similar made by you without your prior consent.
Business partners, agents and distributors
Relianeering may share your personal information with our agents and distributors in the event this is legitimate from a business perspective and according to applicable privacy legislation. For example, if you purchase a product or service on behalf of your employer that Relianeering provides through one of our certified agents or distributors. In this regard, Relianeering and the agent or distributor may share personal data in order to be able to provide the product or service to the Customer.
The police and other authorities may demand the handover of personal information from Relianeering. In these cases, Relianeering will only hand over the data if there is a court order etc. to do so.
In connection with mergers, acquisitions or divestiture of all or parts of Relianeering’s business, the acquiring entity, as well as its consultants, will obtain access to data managed by the Relianeering entity/entities involved and this may in some cases include personal data. In such cases, external parties will enter into an NDA with Relianeering.
What are your rights?
Right to opt-out of marketing communications
You have the right to opt-out of receiving marketing communications from Relianeering and may do so by contacting us on email: privacy(at)relianeering.com.
Please note that even if you opt-out from receiving marketing communications, you may still receive administrative communications from Relianeering, such as order confirmations and notifications necessary to manage your account or the services provided to Customers.
You have the right to access your personal data by requesting an overview of the personal data we process about you and you may have a right to data portability. You also have the right to request that Relianeering corrects inaccuracies in your personal data. If you have an account with Relianeering for a Relianeering Site, this can usually be done through the appropriate “your account” or “your profile” sections on the applicable Relianeering Site or service.
Please send a mail to privacy(at)relianeering.com to file all requests as mentioned in this section.
Finally, you also have a right to file a complaint with the data protection authorities with regards to our processing of your personal data.
How does Relianeering protect and store personal data?
How we keep your personal data secure
Relianeering is committed to prevent unauthorized access, disclosure or other deviant processing of personal data. Relianeering shall ensure the confidentiality of personal data we process, maintain the personal data integrity and secure its availability according to applicable privacy legislation.
As part of our commitments, we utilize reasonable and appropriate organizational, technical and physical procedures and measures to safeguard the information we collect and process, taking into account the type of personal data and risk posed to you and our Customers upon breach. Since root causes for privacy breaches are most likely to be found internally, we believe that building a strong corporate culture where respect for and awareness around privacy among our employees are fundamental to ensure lawful processing and protection of your data. The following measures are of particular importance in this regard:
- The management team governing lawfulness of processing and privacy policies for Relianeering.
- A person of the management team is appointed as Data Protection Officer acting as advisor and controller in privacy matters.
- Data processing agreements with subcontractors that process data on behalf of Relianeering
- Classification of personal data to ensure implementation of security measures equivalent to risk assessment
- Assess the use of encryption and pseudonymization as risk mitigating factors.
- Limiting access to personal data to those that need access to fulfil obligations according to law or service agreement etc.
- Manage systems that detects, restores, prevents and reports privacy incidents.
- Use security self-assessments to analyze whether current technical and organizational measures are sufficient to protect personal data, taking into account the requirements outlined in applicable privacy legislation.
- Premises protected by access control and video surveillance systems
How long we store your personal dataRelianeering will only retain your personal data for as long as necessary for the stated purpose, while also taking into account our need to answer queries or resolve problems and to comply with legal requirements under applicable laws.
This means that Relianeering may retain your personal data for a reasonable period after you and our Customer’s last interaction with us. When the personal data that we collected is no longer required we erase it. We may process data for statistical purposes, but in such cases, data will be pseudonymized or anonymized.
How does Relianeering protect and store personal data as data processor?
Relianeering provides different services to our Customers. Most of our services involves processing of the Customers’ data, hereunder their personal data. The purposes of processing are determined by our Customers not by Relianeering. Making the Customer the data controller. Relianeering do in such cases act as data processor and process the data on behalf of and according to instructions given by the Customer. The relation between the Customer as data controller and Relianeering as data processor shall be regulated by a data processing agreement.
Customer and Relianeering obligations
When the Customer act as data controller the Customer shall, according to applicable privacy legislation, ensure the legal grounds for processing the personal data. Further, the Customer shall assess and establish ownership to the risks posed to data subjects by processing their personal data. Another important aspect of the Customer’s duty as data controller is to comply with the information duty towards data subjects.
Relianeering is a natural part of the Customers duties as data controller, in the sense that Relianeering’s services constitutes parts of the processing of personal data that the Customer must ensure are compliant with applicable privacy legislation. Thus, when Relianeering processes personal data on behalf of its Customers, we must do so in accordance with privacy legislation applicable for data processors.
In short, the Customer and Relianeering are obligated to cooperate to ensure privacy for data subjects. Relianeering shall provide the information necessary for the Customer to be compliant with applicable privacy legislation.
In what manner does Relianeering use subcontractors?
Relianeering uses subcontractors to process personal data and may export your or our Customers data outside the EU in this regard. These subcontractors are typically vendors of cloud services or other IT hosting services
When using subcontractors, Relianeering will enter into a data processing agreement (DPA) with subcontractors in order to safeguard your privacy rights and to fulfil our obligations towards our Customers. When subcontractors are located outside the EU, Relianeering ensures legal grounds for such international transfers on behalf of you or our Customers, hereunder by relying on Privacy Shield (US) or using the EU Model Clauses.
Relianeering relies on some strategic external third parties to support our business processes and to provide our cloud services. These third parties include but are not limited to:
-Microsoft (US), provider of cloud services
-Hetzner Online (EU), provider of cloud services
Changes to this Statement
The last update of this Privacy Statement was December 27th, 2018.
How to contact us
We will handle your requests or complaints confidentially. Our representative will contact you to address your concerns and outline the options regarding how these may be resolved. We aim to ensure that complaints are resolved in a timely and appropriate manner.